Business Administrator Apprentice – Level 3 Business Admin – Relay Engineering

Portsmouth, Hampshire

£6.50 an hour

Relay is an expanding Electrical and Mechanical Engineering company focused on delivering exceptional service to its clients and customers across the south & south west of England. We employ over 130 staff based in, Portsmouth, Plymouth, Falmouth and Portland offices.

Responsibilities

• Coordinate front-desk activities, including:
  • dealing with incoming and outgoing post;- distributing correspondence to relevant personnel
  • answering incoming telephone calls, redirecting and screening calls, taking phone messages and passing them on
  • meeting and greeting visitors to the office, offering refreshments
  • preparing board room for meetings
  • -ordering, controlling and distributing of stationary and supplies within the office
• Assisting with contract administration as and when required:
  • creating Job Folders and adding jobs to EVision
  • filing contract documentation
• Purchasing
  • raising Purchase Orders in EVision, obtaining appropriate authorisation, placing orders with suppliers
  • receipting Purchase Orders in E-Vision as per delivery notes received
• Clerical tasks
  • providing administrative support for Portsmouth office and other business units as required
  • inputting data and updating various electronic registers/databases as required
  • communicating effectively to both internal and external customers ie. by email or verbally
  • collating weekly paid timesheets for authorisation and submission to Plymouth office
• Complying with the organisation’s HSEQ policy and procedure requirements at all times
• Perform other routine clerical tasks as required

Skills, Experience and Personal Qualities

• Evision*
• Microsoft Office –Outlook, Word and Excel
• Purchasing and customer invoicing processes*
• Information security and data protection*
• Organisational skills
• Ability to accept and understand instructions
• Oral and written communication skills
• Tact, discretion and respect for confidentiality
• Pleasant, confident telephone manner
• Ability to work in a team
  
  

Qualifications Required

4 GCSE grades 9-3 (A*-D), which must include English at D; or a full Level 2 qualification at merit grade with English and maths at an appropriate level.

Apprenticeship/Next Steps

On completion of a successful apprenticeship and experience gained future opportunities are promoted by Relay, the potential to be a Contracts Manager, part of our Business systems team or Health & safety team are encouraged by Relay.