• Profile

Business Administrator Apprentice

Company Name:
Relay Engineering
Location:
Portsmouth
Apprenticeship Framework/Standard:
Business Administration Level 3
06 Dec 2019
Vacancy Type:
Apprenticeship
Working Hours:
Monday-Thursday 07:30 – 16:30, Friday 07:30 – 14:00
Job Advert

Business Administrator Apprentice – Level 3 Business Admin – Relay Engineering

Portsmouth, Hampshire

£6.50 an hour

Relay is an expanding Electrical and Mechanical Engineering company focused on delivering exceptional service to its clients and customers across the south & south west of England. We employ over 130 staff based in, Portsmouth, Plymouth, Falmouth and Portland offices.

 

Responsibilities

  • Coordinate front-desk activities, including:
    • dealing with incoming and outgoing post;- distributing correspondence to relevant personnel
    • answering incoming telephone calls, redirecting and screening calls, taking phone messages and passing them on
    • meeting and greeting visitors to the office, offering refreshments
    • preparing board room for meetings
    • -ordering, controlling and distributing of stationary and supplies within the office
  • Assisting with contract administration as and when required:
    • creating Job Folders and adding jobs to EVision
    • filing contract documentation
  • Purchasing
    • raising Purchase Orders in EVision, obtaining appropriate authorisation, placing orders with suppliers
    • receipting Purchase Orders in E-Vision as per delivery notes received
  • Clerical tasks
    • providing administrative support for Portsmouth office and other business units as required
    • inputting data and updating various electronic registers/databases as required
    • communicating effectively to both internal and external customers ie. by email or verbally
    • collating weekly paid timesheets for authorisation and submission to Plymouth office
  • Complying with the organisation’s HSEQ policy and procedure requirements at all times
  • Perform other routine clerical tasks as required

 

Skills, Experience and Personal Qualities

  • Evision*
  • Microsoft Office –Outlook, Word and Excel
  • Purchasing and customer invoicing processes*
  • Information security and data protection*
  • Organisational skills
  • Ability to accept and understand instructions
  • Oral and written communication skills
  • Tact, discretion and respect for confidentiality
  • Pleasant, confident telephone manner
  • Ability to work in a team

Qualifications Required

4 GCSE grades 9-3 (A*-D), which must include English at D; or a full Level 2 qualification at merit grade with English and maths at an appropriate level.

 

Apprenticeship/Next Steps

On completion of a successful apprenticeship and experience gained future opportunities are promoted by Relay, the potential to be a Contracts Manager, part of our Business systems team or Health & safety team are encouraged by Relay.